For more information about how to use MetaShare, visit our User Manual.
If you would like to get in touch with the MetaShare team, you may contact us here.
Visit our updated Pricing section to get the latest information, or contact one of our Resellers to get your price.
It may take up to an hour until the workspace is visible on the start page. You will recieve an email with a link to the workspace. This link will work even if the workspace is not yet visible on the start page.
Only users with access rights to a workspace, can access the specific workspace. Contact the Workspace Owner who can grant you access to the workspace.
Click on the Group symbol, second button to the left in top navigation.
Choose Readers, Members or Owners depending on which access rights you would like to check.
Access rights per group will be presented in SharePoint.
Tutorial video on how to filter and search in MetaShare (5:07) https://youtu.be/gDFTCf0yjcM
All users with access to read or modify documents in the workspace, can see your documents. To limit the access to documents, you need to limit the access rights to the specific workspace.
No, there is currently no possibility to add your corporate branding to MetaShare.
MetaShare is supposed to logically blend with Office 365, to make sure the user recognise itself regardless of where he or she works in Office 365 suite.
MetaShare is run in Azure, separately from SharePoint. MetaShare do not do any kind of modification of SharePoint. MetaShare only presents data from SharePoint in a user-friendly GUI. If you choose to uninstall MetaShare - all documents, metadata and access rights remain in SharePoint.
Example: First document get document name "CERT-17-0001". The next document will be "CERT-17-0002" etc. We want to make it easier for our employees to follow the ISO 9001 document control.
We have not yet seen the need to automatically rename documents, when creating them from MetaShare or when uploading them to MetaShare.
Our customers see the benefit of being able to read the document name to see what content it actually has, e.g. “MetaShare activation instructions” rather than reading a document name such as “CERT-17-0001”.
This way the document could also be sent as an attachment to a client and the document’s name would still have a meaningful description.
What however can be done, is to mark a document with a unique number, such as “CERT-17-0001”.
This is easily done by applying something called a unique document ID that can consist of a prefix, such as “CERT-17-“ followed by a number sequence. This number could then be added as a column in the document view and also presented as a quick part in a document’s page header/footer.
The files in MetaShare are not stored in MetaShare, they are stored in SharePoint - being part of Office 365. The Administrator of Office 365 decides where the files are stored geographically.
When buying and activating Office 365, it will automatically suggest the nearest Microsoft data center. When ordering Office 365, it is important to choose storage within EU. This can later be changed if you are the Administrator.
Do you have further questions or need help to understand how to use MetaShare in the best possible way?
Please visit our website to get in touch with us or to provide feedback on MetaShare.