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MetaShare Help - Admin Manual

    MetaShare's supported site columns

    There are many different kinds of site columns but in MetaShare these are currently the only supported ones:

    1. Managed Metadata column
      1. This field displays values that correspond to terms in a term set, that the column is linked to. When clicking on a field of this type, the applicable values will be presented in a list, where the user directly can select one of the values:
      2. Optionally the user can also start typing and only the values that match the phrase will be shown and can be selected (default label or other labels):
      3. Managed metadata are by default restricted to only allow single values but can also be configured to allow multiple values:
      4. Managed metadata columns can either be closed (only administrators can define the selectable values, by managing the column's terms in the corresponding term set) or open (the end-users are able to add new values to it). If the column is open, this is the behavior of these fields:
        1. If the field is a multiple value field, when adding a new value "(new)" is shown as a suffix at the end of the term. You can select the new value by clicking on the new value or by just pressing the "Enter key" on your keyboard:
        2. If the field is a single value field, when adding a new value you need to press the "Enter key" on your keyboard for the new value to be selected:
        3. In both cases, after selecting a new value, the user will get a confirmation that the value will be added to:
      5. Based on the number of values that a managed metadata column has, the behavior of the control will vary.
        1. If it has less than 75 values, if you click on the field, its metadata values are shown under it and you can scroll through the list of values:

          If you start typing only the values that contain the typed phrase will be shown in the drop-down:

        2. If it has 75 values or more, the drop-down is not shown when you click on the field. If you however start typing the values that start with the typed phrase will be shown in the drop-down:

    2. Person or Group column
      1. In this field a user can do a lookup for an individual in tenants Office 365's Azure’s Active Directory. When clicking on a field of this type, the user needs to type at least 3 characters and then the applicable values will be presented in a list, where the user can select one of the values:
      2. Person or groups columns are by default restricted to only allow single selections but can also be configured to allow multiple selections.
    3. Date and Time column of type Date only
      1. In this field a user can select a date from a date-picker. In order to more quickly find the current date, it is highlighted.
    4. Single line of text column
      1. This is a free-text field, recommended for fields that are not to be filtered/refined but where the information might be:
      2. The column could be configured to only allow a maximum number of characters (the default and maximum value is 256 characters).
    5. Choice (menu to choice from) column of type Radio Button
      1. In fields of these types a user can only select one of the values defined for the column, by clicking on the radio button next to the value. This field type is only recommended for values that do not change over time and that do not have more than 3 values.