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MetaShare Help - User Manual

    How to view/set a workspace’s permissions

    In MetaShare permissions are set on a workspace level. The following instructions define how an owner of a specific workspace can set permissions in a workspace and how users that have been granted member's or visitor's access to a workspace can view which users that have access to a workspace.

    1. Navigate to the workspace that you want to set/view permissions.
    2. Click on the workspace's Groups icon, available in the workspace's top bar.
    3. Decide which group you want to modify/view by clicking one one of the three options in the drop down list. When hovering over any of the groups a short description of the permissions is shown, as a tool-tip.
    4. A new browser tab will open where you can set/view permissions in SharePoint's standard People and Groups page. If you are a workspace owner, follow the following steps to add or remove permissions:
      1. To add users or groups, click on the "New" menu.

        A new window will open where you type in the users' names or their e-mail addresses. Beneath the text-boxes click on the "SHOW OPTIONS" link and there un-check the "Send an email invitation" option, else users will get an e-mail invitation to SharePoint's standard website.
      2. To remove users or groups, first mark the users/groups and then click on the "Actions" menu, where you select the "Remove Users from Group" option.

        You will now need to confirm that you want to delete the users/groups.

    5. To set/view permissions on any of the other two permission groups, just click on the group names in the left navigation, under the "Groups" menu.

    Note:

    1. Permissions under any of the three permission groups can be assigned to individual users or to Active Directory groups. Select the option that makes most sense for your organisation. In general the recommendation is to use AD-groups for organisational belongings, e.g. members of the board and members of the management team, as these groups could be reused in other workspaces and applications. When a new person becomes a member of one of these groups, the person just needs to be added to the AD-group and automatically the user will get permission to all workspaces/applications where the group has permissions to. If the workspace is used for a project, whose members are not given permissions to any other resources than the specific workspace, it could be easier to assign permissions to the individual users.
    2. If you, as an administrator, have created a workspace and should not have access to the actual workspace, do not forget to also remove yourself from the Owners group, as the creator by default is added to this group.