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Workspace Manager makes collaboration easier

Better document control

One of the most useful features of MetaShare® is Workspace Manager. With Workspace Manager you can:

  • Instantly get an overview of all your sites in Office 365 that you have access to
  • Easily create and manage existing sites, without involving the IT staff.
  • Add metadata to sites. This will help all users find sites in your organization. Sites could be of any type; Office 365 Group, Team Site, MetaShare Workspace or any other SharePoint site.
  • Each site can be assigned designated roles with different access privileges for administrators, contributors and readers.

Overview of all your workspaces in Office 365


The start page in MetaShare Workspace Manager presents all the sites that the specific user has access to. This is useful in Office 365 when multiple sites are created many different needs. MetaShare Workspace Manager displays these sites for easier control and faster access to them. 

Add tags to sites

You can add metadata on a site level. This means that you easily can tag sites with different metadata to sort and filter them. Using Office 365 will probably lead to generating a vast number of sites. To find among numerous sites in Office 365 is not easy, but MetaShare Workspace Manager will really help you here.

Metadata is totally configurable for your choice, and some examples of metadata on a site could be:

  • Workspace type
    • Internal
    • Project
    • Business unit/department
  • City/Region
  • Company
  • Status
    • Active
    • Inactive
    • To be deleted

Assign designated roles and security

MetaShare Workspace Manager will allow you to keep control of the sites and their permissions. All employees will be served the right content and you can minimize the exposure of documents to only the users in a specific site. It will also enable you to gain control of the entire life-cycle of documents, and make it searchable even after it has been archived.

This will help minimize the clutter that often comes with shared file servers, since not all members will be exposed to every site and the documents within them.

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Easy to create and manage sites

MetaShare Workspace manager makes it easy for you to create, manage and archive sites, without any need to involve the IT department.

When you create a site, you decide on rules for its visibility, to keep it hidden from everyone not directly involved in it and to secure sensitive or confidential information. All information will be kept within each site, helping you to comply with regulations.

Different sites can also be configured to meet the needs of different teams, projects or departments, with specific business rules, document views and filters. It’s easy to invite and remove members from a site to make sure you always have the right team in place in each site.

Don't waste more time with your old File Server, try MetaShare today

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